Paper Author Virtual Conference Video Instructions

[Updated 6 February, 2022] Authors of accepted papers will be required to submit 3 min. oral presentation videos. Authors of accepted papers are also encouraged to submit optional 30 sec. preview videos.

Oral Presentation Videos (Required for participation in the virtual symposium)

Authors of accepted papers are required to submit oral presentation videos of their papers. The 3-minute videos will be disseminated via the IEEE Haptics Symposium YouTube channel and will be organized into thematic playlists reflecting the conference program.

All contributed video presentations will be eligible for the conference Best Video Presentation Award, which will be announced during the live streaming event on Tuesday, March 22, 2022.

First, authors must prepare: 1) a video file; 2) a closed caption file; and 3) metadata for YouTube. Then, authors must complete this form where they will be requested to upload their files and enter their metadata.

The oral presentation video deadline is March 1, 2022. Please carefully follow these instructions:

Oral Presentation Video Instructions

Your video should consist of a recorded oral presentation by one of the authors, consistent with community standards for conference oral presentations.

1. Prepare a Video File

Screen and audio configuration

Recommended: full-screen slides, with a picture-in-picture or side-by-side video of the presenter
Acceptable Alternative: full-screen slides with audio of the presenter
Use a high quality microphone for the recording. Most headset microphones work well. Avoid using the microphone that is integrated in your computer.

Video specifications
- Length: Up to 3 minutes
- Resolution: At least 720p and 30 fps (preferably 1080p or more, and 60 fps)
- Use YouTube supported file formats
- Adhere to the accessibility requirements listed below (see Video Accessibility)

2. Prepare a Closed Caption File

This section introduces how to create a closed caption file using YouTube Studio (authors may create a new account for this purpose if they wish or use their existing account). Google Chrome is a recommended browser. Authors may also create a YouTube supported closed caption file using alternative software.

1. Sign in to YouTube Studio

2. In the top-right corner, click “CREATE” and then “Upload videos”

3. Select the file you’d like to upload

4. Edit your video details

In the “Details” tab, click “SHOW MORE” and set “Video language” to English. You may edit the other settings as you like.
In the “Video elements” tab, click “ADD” at “Add subtitles” (if you skip this, you can edit it afterwards)

Use either “Auto-sync” or “Type manually” to enter the captions
After entering all the captions, check their accuracy with the preview panel on the right side

In the “Checks” tab, check issues for your video
In the “Visibility tab”, you may select the visibility option that you like (if you do not want to open your video to the public until the conference, do not select “Public”)

5. Click “Content” on the left of YouTube Studio

6. Click the pen icon (“Details”) on the row with the video(s) you want to save (the icon is not visible until you hover over the table row)

7. Click “Subtitles” on the left menu

8. Click the three dots icon (“Options”) on the row with the captions you want to save (the icon is not visible until you hover over the table row)

9. Click “Download” and then click “.srt”

10. Now, you have a closed caption file!

Additional information about uploading to YouTube can be found here.

3. Submission

To complete your submission, upload the video file and closed caption file, and enter the metadata on this form. The instructions for metadata are as follows.

Video title text

[LastNameOfFirstAuthor et al.], [ShortenedPaperTitle], IEEE Haptics Symposium 2022

Video description

[AuthorName1], [AuthorName2], … , [FullPaperTitle], Proceedings of IEEE Haptics Symposium 2022
[Abstract Text as Published in Paper]
#haptics #haptics2022
https://www.hapticssymposium.org/

Preview Videos (New for 2022; Optional, but strongly encouraged)

Authors of accepted papers are invited to submit an optional 30-second preview video summarizing their contribution. The video will significantly increase the visibility of the research to the haptics community and beyond. The 30-second preview videos will be disseminated via social media, including the IEEE Haptics Symposium YouTube channel, and may be used to promote the conference.

The preview video deadline is ~~March 1, 2022~~ March 8, 2022.

Please refer to the “Oral Presentation Video Instructions.” The length of the preview video should not exceed 30 seconds.

Video Accessibility

Providing alternative means of accessing information is valuable for people with sensory impairments and also enables engagement in a variety of contexts (e.g., if the video is muted). We request that authors utilize both written text and recorded narration to explain their videos. To support meeting participants with visual impairments, please describe all figures and images with sufficient detail.

If you have questions or need assistance with any of these activities, please reach out to the Equity, Diversity, and Inclusion Chairs mailto:edi@hapticssymposium.org.