Technical Papers in Conference Proceedings

We solicit technical papers that report original, novel, unpublished work relevant to all the scientific, technological, and application aspects of haptics.

Paper Format

Technical papers should be prepared according to the formatting instructions available here.

For authors’ convenience, the templates for technical papers can be downloaded in Word or Latex format. Note that only the US Letter template will be accepted, not the A4 template.

Paper Length

Authors should aim for a technical paper length of 6 pages or less, including references and all other components of the paper.

1 or 2 extra pages (beyond 6 pages) may added through a charge of $200 per page, paid during conference registration.

Author Names and Affiliations

Submitted papers will be reviewed in single-blind manner.

Author names and affiliations should be specified in all technical papers.

Submission Due Date

Wednesday, October 13, 2021 Thursday, October 21, 2021 (extended) (11:59 p.m. Pacific Time)

Submission Method

All technical papers (with optional videos) should be submitted using PaperPlaza (submission system will be open one month prior to the deadline). Select the “Haptics Symposium” Society, “Haptics 2022” Conference, and “Haptics 2022 Technical Papers” Track.

Presentation and Publication

All accepted technical papers will be presented orally in a podium presentation, either in a dual-track regular session or in a single-track featured session.

All accepted papers will be included in the electronically distributed conference proceedings and also published in IEEE Xplore.

Paper copyright will be transferred to the IEEE as part of the publication process.

Paper decisions will be announced in late December, and will also be available in PaperPlaza.

Videos

Authors of accepted Conference Technical Papers or Transactions on Haptics Short Journal Papers are strongly encouraged to submit each of two types of video: (1) Supplemental Videos (providing information beyond what is included in the paper) and a (2) 30-second Preview Video, to be shared on social media. Submissions are optional, but strongly encouraged as a means of highlighting the paper to interested researchers, including those who may not attend the conference.

Supplemental Videos

As in the past conferences, supplemental videos will be uploaded through the ScholarOne Manuscripts system (Transactions on Haptics Short Journal Papers) or the PaperPlaza system (Technical Papers) and reviewed along with the paper. Videos of the accepted papers will be submitted for publication to IEEE Xplore and may be used to promote the conference. Authors who submitted videos together with their manuscript need not take any additional action beyond any edits that may be requested by the reviewers and editors.

Supplemental Video Requirements

Preview Videos (new for this year, strongly encouraged)

Authors of accepted papers are invited to submit a single 30-second preview video summarizing their contribution. The video will significantly increase the visibility of the research to the haptics community and beyond. The 30-second preview videos will be disseminated via social media, including the IEEE Haptics Symposium YouTube channel and may be used to promote the conference. These preview videos will not be published in IEEE Xplore.

After acceptance, authors should upload their video to their own YouTube account. After uploading, authors must complete the following Preview Video information form where they will be requested to provide the video URL.

The preview video deadline is Feb. 21, 2022.

Preview Video Requirements

Video Accessibility

When creating videos, please include both captions and voice overs.

Providing alternative means of accessing information is not only valuable for people with sensory impairments, but lets people engage with research materials in a variety of contexts (e.g., if the video is muted). We ask everyone to both have voice and text to explain their videos. To support meeting participants with visual impairments, please describe all figures and images with sufficient detail so that it can be captured in close captioning (see below).

For Preview Videos, authors may use YouTube’s automatic closed captioning functionality, but are encouraged to review and edit the closed captions after they are generated.

For Supplemental Videos, authors should directly “burn” closed captions into the video due to technical limitations in IEEE Xplore. In other words, these captions are not provided as a text file, but rather as subtitles in the video itself (this is called “open captioning”, rather than “closed captioning”, because the captions are always visible).

If you have questions or need assistance with any of these activities, please reach out to the Equity, Diversity, and Inclusion Chair mailto:edi@hapticssymposium.org.

Final Submission

The final submission deadline is January 17, 2022.

All accepted technical papers will appear in this year’s Haptics Symposium proceedings, which will be distributed at the conference and submitted to IEEE Xplore.

We will be using the Conference Paper Management System of the Robotics and Automation Society (PaperPlaza) for the creation of the electronic conference program and the archival IEEE proceedings. As such, authors will work within the established infrastructure of the PaperPlaza system. To minimize confusion, we have provided details below on how to submit your accepted conference technical paper content to PaperPlaza.

Specific questions regarding PaperPlaza should be sent to ras.101@papercept.net. General questions about the final submission of conference technical papers should be sent to the Publications Chair at publications@hapticssymposium.org. Urgent general questions should be sent to the Program Chair at program@hapticssymposium.org or the General Co-chairs at chairs@hapticssymposium.org.

Papers Submitted as Technical Papers

Please follow these instructions if your paper was submitted directly as a Technical Paper.

The authors are strongly encouraged to check their submissions for accessibility using the instructions provided under “PDF Accessibility” below. This step is not required, but will help your document reach the widest number of people.

The corresponding author must submit the final camera-ready conference technical paper content to the “Contributed Papers” track.

The corresponding author will receive a confirmation email that acknowledges receipt of the final submission. If there are any issues, PaperPlaza staff will contact the corresponding author.

Papers Submitted as ToH Short Papers

Please follow these instructions if your paper was rejected by the IEEE Transactions on Haptics but accepted as a Technical Paper.

Step 1) The submitting author must submit an “initial” conference technical paper placeholder to the “Contributed Papers” track.

Step 2) The corresponding author will receive a confirmation email that acknowledges receipt of the initial submission.

Step 3) Shortly after the deadline for initial submission, the corresponding author will receive a confirmation email that acknowledges acceptance of the technical paper for oral presentation. At this time, PaperPlaza will be open for the submission of final camera-ready conference technical papers via what is labelled as the “IEEE Trans. Haptics Contributed Paper” track in PaperPlaza.

Step 3.5) The authors are strongly encouraged to check their submissions for accessibility using the instructions provided under “PDF Accessibility” below. This step is not required, but will help your document reach the widest number of people.

Step 4) The corresponding author must submit the final camera-ready conference technical paper content to the “IEEE Trans. Haptics Contributed Paper” track.

Step 5) The corresponding author will receive a confirmation email that acknowledges receipt of the final submission. If there are any issues, PaperPlaza staff will contact the corresponding author.

PDF Accessibility

We strongly encourage authors to check and annotate their PDFs for accessibility before final submission. Having accessible materials, including features like alt-text for figures and choosing colours to be distinguishable when viewed in black and white or with a form of colour-blindness, will help ensure that more people are able to review your submissions and read any published work.

The quickest way to do this is to follow one of the following resources to add alt-text and tagging to your documents:

If you have any questions, please contact the EDI chairs at edi@hapticssymposium.org. Many additional resources can be found from the comprehensive instructions described by the ACM CHI community: https://chi2021.acm.org/for-authors/presenting/papers/guide-to-an-accessible-submission